Dollar General: Heavy on Organization,
Light on Systems |
Dollar General Corporation, headquartered
in Goodlettsville, Tennessee, is an aggressive competitor in the deep
discount retail industry, fighting for position with other dollar stores
such as Family Dollar, Fred’s, and Dollar Tree, as well as with
retailers such as Wal-Mart, Kmart, CVS, and Rite Aid. Dollar General stores
offer a product line of general merchandise that includes housewares and
cleaning supplies, health and beauty aids, clothing, packaged food, stationery,
seasonal offerings, and other household consumables. The company has been
operating since 1939.
Dollar
General’s most recent annual sales figures total $6.9 billion, placing
the chain at the top of the dollar store category of discount retailers.
Somewhat surprisingly, the chain is not achieving its success by following
the example set by other successful discount retailers. Whereas competitors
such as 99 Cents Only stores consider middle-and high income customers
to be key contributors to their profits, Dollar General caters specifically
to customers with low, middle, and fixed incomes.
Dollar General
has kept away from the big box supercenter store model used by Wal-Mart
and Kmart. This type of store is often located on the outskirts of cities
or outside of particular towns to draw customers from a broad area. When
placing new stores, Dollar General prefers to locate them within communities,
often targeting municipalities that are home to fewer than 20,000 residents.
In early 2004, over 4,000 Dollar General stores were in such communities.
The company believes that filling the role of neighborhood store is a
big part of its success. As such, stores follow a fixed, even-dollar pricing
schedule with about one-third of all merchandise priced at $1 or lower.
The maximum price for a Dollar General product is generally around $35.
When
it comes to total revenue, the dollar store cannot really keep up with
the superstore. Wal-Mart’s most recent annual sales figures were
over $250 billion. However, where Dollar General can make its mark is
in getting the biggest bang for its buck. Many supermarkets struggle to
keep up with Wal-Mart because the retail giant earns a higher percentage
on each dollar of sales (3.5 cents last year) than most retailers are
able to achieve. Last year Dollar General surpassed Wal-Mart’s benchmark
by earning 4.3 cents for every dollar of sales.
How Dollar
General accomplishes this is by rapidly opening stores and running each
store at the lowest operating cost possible. As of the middle of 2004,
Dollar General operated 6,930 stores with 57,800 full and part-time employees
in 29 states, with an additional 695 new store openings in 2004 alone.
Since 1999, when there were 3,687 stores, the chain has doubled in size.
For every day that a new store is open, the company, on average, can expect
to add $2,800 in sales and $124 in profit. Across a large scale, these
numbers make quite a difference in the key columns of a profit and loss
statement at the end of a year.
To take full
advantage of this strategy, Dollar General has developed a system for
opening new stores that whittles the procedure down to a scant eight days.
Dollar General views this system as so vital to its business that it protects
the details of the procedure in the same way that Coca-Cola protects the
formula for its leading soft drink. However, Baseline Magazine has been
able to reveal the basics of the typical Dollar General store opening,
as well as how the operation fits in with the manner in which the store
is run after opening. In both cases, a strict budget influences every
step from hiring to implementing information systems.
The average
Dollar General retail store occupies 6,800 square feet of space. The company
views leasing space as the most favorable financial practice. The majority
of stores are placed in either shopping centers (56%) or freestanding
buildings (41%), with a handful housed in urban structures (3%). The opening
of a new store is a chain reaction of events that begins with a district
or area manager hiring a construction team to perform any work necessary
for the site to serve as a Dollar General store. This can include putting
in new floors or creating access for delivery trucks.
As this work begins
to wind down, the Goodlettsville office authorizes the purchase of point-of-sale
(POS) terminals from IBM, with the stipulation that IBM deliver the terminals
on the second day of the upcoming store opening process. The POS purchase
is the cue for Dollar General headquarters to notify its satellite link
provider, Spacenet, to schedule an installation at the new store. The
satellite link connects the IBM terminals to corporate headquarters so
that the store can report sales data. Spacenet is contracted to perform
the installation on the fourth or fifth day of the store opening process.
The
opening of Dollar General stores falls under the direction of a store
merchandiser, also known as a setter or an opener. Setters coordinate
the entire process as it happens and their responsibilities include everything
from managing employees and installing the IBM terminals to building shelves
and stocking the shelves with products. They also test software and link
up with headquarters. In a way, setters are like hired guns even though
they work full-time for Dollar General. They spend most of their time
on the road, traveling to different locations (wherever they are needed)
to open, close, and reorganize stores. Once on-site, setters wield significant
power because of their strong operational knowledge. Working beneath the
setter, for the time being, is a store manager who will stay on to run
the location once the setup process is complete.
A few
weeks before a Dollar General store is scheduled to open, the store manager
or the district manager solicits applicants to populate the crew for the
eight-day opening effort. This crew normally consists of 10 to a maximum
of 20 workers. Workers who apply themselves well during this period receive
consideration for full-or part-time employment when the store opens. However,
since the stores operate with a staff of no more than 6, continued employment
is hardly a guarantee.
On
the first day of setup, the crew unloads, constructs, and installs fixtures
for the store including shelves, counters, display racks, and refrigerators.
The workers also clean the floors and windows of the store. Dollar General
outlines the proper positioning and placement for all fixtures and products
in a guidebook known as a planogram, or pog, for short. Pogs are extremely
detailed, right down to instructing employees that products must be positioned
so that they are even with the front edge of a shelf. Corporate headquarters
maintains close control over every aspect of operation. The company distributes
handbooks to employees that direct them how to communicate with each other
and with customers.
Over
the next several days, the setter receives and sets up the IBM point-of-sale
terminals, the crew sets up a stock room for surplus inventory, and a
small manager’s office is constructed. By the third day of the setup
process, approximately 50 percent of the store’s opening inventory
arrives. On the fourth or fifth day, a Spacenet technician arrives to
install the store’s satellite dish on the roof and a satellite modem
inside that connects to the IBM terminals. Spacenet is receiving $40 million
over 10 years to fill this role for Dollar General.
Once
the technician establishes a satellite link with corporate headquarters
in Goodlettsville, corporate management begins to transmit pricing data
and product codes to the IBM terminals. The store can begin sending payroll
information back the other way. Spacenet also tests the point-of-sale
software, called Triversity, which the store will need to run to authorize
credit and debit card payments and transmit sales data. Meanwhile, the
crew continues to unpack and shelve merchandise that has been delivered
by the truckload.
As
the second half of the eight-day opening process begins, the satellite
network is up and running and the store manager can begin to train the
store’s assistant manager and candidates for cashier jobs on the
IBM cash register terminals. Bar-code scanners that lay flat in the cashier
counters are installed and connected to the registers. Training on the
registers also provides the staff the opportunity to test the system,
ensuring that products scan at the correct prices and that details about
the store are properly entered in the fields of the sales application
systems.
The
last few days of setup involve additional product stocking, all the while
taking advantage of every inch of space that the store has. The setter
uses a map that was constructed specifically for this store to fit the
thousands of standard items that Dollar General offers into the store.
He or she also sets up the space that has been allotted to special or
seasonal items. The final few days of the eight-day project are a flurry
of activity as perishable goods arrive, the satellite network receives
a final test, and the crew finally clears and mops the aisles to make
the store bright and clean. If they can get the store ready for business
in fewer than eight days, it could mean a bonus for the setter.
Once
a Dollar General store is open for business, the use of information systems
in the stores is rather thin. Systems are used to keep costs down and
for very little else. According to Alinean, an Orlando, Florida, technology
measurement firm, Dollar General spends less on technology per employee
($3,000 annually) than any of its dollar-store competitors.
Dollar General
does use advanced satellite technology to communicate with headquarters,
but it was chosen because dial-up and high-speed connections were unreliable
in some areas and stores were not always able to complete their nightly
sales reports. However, individual Dollar General stores do not use networks
to facilitate operations. The IBM terminals include e-mail features, but
the stores do not use them, relying on a private voice-mail system for
communication instead. Managers, both during setup and operation, use
paper on clipboards for tracking cash deposit logs, employee contact information,
and the arrival of goods into the stores. Using handheld computerized
devices for this purpose would add to the company’s technology budget.
Individual
Dollar General stores have no automated method for keeping track of their
own inventory. Managers know approximately how many cases of a particular
product they’re supposed to receive when a delivery truck arrives.
However, they do not scan the cartons or verify the item count inside
the cases (the exception being perishable food items, which are generally
supplied by local sources). Dollar General’s distribution centers
do use information systems, running Catalyst warehouse management software,
to track the inventory they receive and subsequently ship to stores. However,
recipients at the stores merely check to see whether the cases are sealed
properly. Inventory management depends on the polling data that headquarters
gathers from store cash registers each night, which indicates how many
of a product were sold and at what price.
Dollar General
has an increasing shrink rate, which refers to the percentage of total
sales that the company writes off as losses resulting from theft of product
or other mishap. Dollar General’s shrink rate has grown steadily
from 2.6 percent in 1998 to 3.05 percent in 2003. The company’s
goal is to keep shrink rates to no more than 1.75 percent to 2 percent.
Store managers believe that most of the company’s losses are caused
by merchandise being stolen during shipping, which goes undetected because
there is no scanning upon receipt, and to shoplifting in the stores.
Corporate
headquarters has chosen to focus on the employees as the root of the problem.
The measures that headquarters has taken to counter the shrink rate include
deploying loss prevention software, which identifies unusual cash register
transactions, and installing video cameras to monitor the registers, the
stockroom, and even the store manager. These measures apparently have
not made a dent in the shrink rate.
While Dollar
General continues to watch the bottom line carefully, its business continues
to grow. In 2003, the chain experimented with two larger, grocery-oriented
stores under the Dollar General Market name. The company intends to open
20 more such stores in 2004. At the same time, the chain has continued
to achieve growth through new stores and from increases in same-store
sales. The question is, How long can this strategy work for Dollar General?
Can the company keep ramping up its business without ramping up its technology
budget?
Source:
Kim S. Nash, “Dollar General: 8 Days to Grow” and
“Roadblock: 4,170 Newbies,” Baseline Magazine, July 2004;
A. Teymour Golsorkhi, “Sales Creep Higher at Dollar General, Fred’s,”
TheStreet.com, August 5, 2004, www.thestreet.com/stocks/ retail/10176678.html;
“Dollar General Sales Continue Upward Trend,” Nashville Business
Journal, August 6, 2004, nashville.bizjournals. com/nashville/stories/2004/08/02/
daily30.html; “Dollar General Reports Increased July Sales; Opens
61 New Stores; Announces Second Quarter Conference Call,” BusinessWire,
August 5, 2004, home.businesswire.com; “Dollar General Corporation
Fact Sheet,” Hoover’s Online, www.hoovers.com; Dollar General
Corporation 10-K Form, www.sec.gov, accessed September 10, 2004; and www.dollargeneral.com,
accessed September 10, 2004.
Case Study Questions
1. |
Describe Dollar General’s business strategy. Why has the company
been so successful?
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2. |
Describe the role of management,
organization, and technology in Dollar General’s business
strategy.
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3. |
How well do information systems
support Dollar General’s business strategy? Explain your answer.
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4. |
Does Dollar
General miss out on any business opportunities as a result of its
approach to information technology? If so, what are these opportunities?
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5. |
Do you think Dollar General
can continue growing at its current rate? Explain your answer.
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